Friday, September 23, 2016

Fast Solution to Error: count function in pivot table

count function in pivot table

I've imported numeric data into Excel 2007 from a csv file, when i add this data to the data area of a 2007 pivot table, the function defaults to COUNT, I  really need it to SUM.  I know that you can change the function but can't understand why it's defaulting
to COUNT.  Is it something to do with the imported data?

Anwsers to the Problem count function in pivot table

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EXCEL 2007
Pivot Table Data Crunching for Microsoft Office EXCEL 2007 by Jelen / Alexander page 292 states:-
“My Pivot Table always uses Count instead of Sum
You have a column in your data source that contains numbers.

Furthermore, you have explicitly formatted that column to be a number field.
Nevertheless, each time you try to add it to your Pivot Table EXCEL automatically tries to use Count on the field instead of Sum.
This leaves you manually changing the calculation method to Sum.

If there are any text values in a source column EXCEL automatically applies Count to the data field for that column.
Similarly even one blank cell causes EXCEL to apply Count.
It is likely that in your source column you have either a text value or a blank.
To alleviate this problem simply remove both text and blank values from the source column and refresh the Pivot Table.”
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